Bond Update

BPS Bond Updates
Bond Update with Hard Hat

Bond Progress Hard Hat

BASIC BOND FACTS

PASSED: November 6, 2018
AMOUNT: $35,340,000
MILLAGE AMOUNT REQUESTED: 1.99 mills
DURATION: 20 years


BOND WORK AT BEDFORD HIGH SCHOOL

BOND WORK AT BEDFORD JUNIOR HIGH SCHOOL

BOND WORK AT DOUGLAS ROAD ELEMENTARY

BOND WORK AT JACKMAN ROAD ELEMENTARY

BOND WORK AT MONROE ROAD ELEMENTARY


CURRENT UPDATES

The bulk of the work of Phase 1 is complete. 

Phase 2 Construction Documents work should be complete in early November and will move into the Bid and Award part that will culminate in the award of bids at the January 2021 Board meeting. This projects scheduled for Summer of 2021 at Bedford Junior High School as well as Douglas Road, Monroe Road and Smith Road Elementary Schools.

Bedford High School Tunnel Piping Replacement Bids Awarded
Mechanical: Monroe Plumbing & Heating, $1,078,000
Electrical: Staelgraeve Turner Electric, $43,384

PREVIOUS UPDATES

BOND WORK HIGHLIGHTS SCHEDULED OVER THE NEXT FEW MONTHS

MAY
-- Rudolph Libbe and subcontractors mobilizing on-site.
-- Start parking lot demolition on High School/Junior High campus and Jackman Road Elementary
-- Start selective demolition work as needed in preparation for repairs, replacements, upgrades specified in bond
-- Start mechanical and electrical rough-in at Bedford High School and Jackman Road Elementary

JUNE
-- Continue with mechanical and electrical rough-in at Bedford High School and Jackman Road Elementary
-- Window removal and replacement to start at Bedford High School and Jackman Road Elementary
-- Parking lot sub-base and site concrete continuing at Bedford High School and Jackman Road Elementary with paving to start
-- Roofing work to start at Douglas Road Elementary, Jackman Road Elementary and Bedford Junior High School (potentially late May start at some buildings)

JULY
-- Mechanical HVAC units to start arriving on-site and being set at both Bedford High School and Jackman Road Elementary
-- Bathrooms at Bedford High School and Jackman Road Elementary
-- Mechanical and electrical rough-in to continue at both Bedford High School and Jackman Road Elementary with final connections starting
-- Paving wear course installation to start

ADDITIONAL CONTRACTS APPROVED

At the Board of Education meeting on May 7, 2020, they approved the following contracts:

Environmental Consulting Services: Brumbaugh-Herrick, Inc.

Summer 2020 Renovations Asbestos Abatement: Total Environmental Services, LLC
-- Bedford High School
-- Jackman Elementary School

Material Testing Services for 2020 Summer Bond Work: Bowser Morner, Inc.
-- Bedford High School / Bedford Junior High School
-- Jackman Road Elementary School

Pipe Chase Tunnel Structural Inspection: Wiss, Janney, Elstner Associates, Inc. (WJE)
-- Bedford High School

High School Main Office Furniture: NBS Commercial Interiors

Updated: May 8, 2020


Contracts were awarded for work on Phase 1 Projects for this summer as follows:

Bedford Senior High School

General Trades: The Spieker Company: $722,700
Metals: Tech Dynamics, Inc.: $304,495.00.
Glass & Glazing: Toledo Mirror & Glass, Division of VM Systems: $864,833.00.
Doors/Frames/Hardware (Supply Only): General Building Products Inc.: $174,090.00.
Gym Floor Refinishing: Star Flooring: $24,900.00.
Toilet Partitions: R.E. Leggette Company: $35,325.00.
Bleachers: Interkal, LLC: $144,449.00.
Electrical & Low Voltage: Northwest Electrical Contracting, Inc.: $1,187,000.00.

Bedford High School & Jackman Road Elementary School Combined Contracts

Painting: OCP Contractors, Inc.: $150,000.00.
Flooring: Commercial Flooring of Toledo: $320,000.00.
Window Treatments: Accent Drapery Co.: $85,118.00.
Plumbing & HVAC: Core Mechanical, Inc.: $4,329,000.00 including the cost of a payment and performance bond for this scope of work.
Sitework & Asphalt Paving: Best Asphalt Inc.: $2,550,000.00.

Jackman Road Elementary

General Trades: A.A. Boos & Sons, Inc.: $321,325.00
Metals: Tech Dynamics, Inc.: $29,841.00.
Glass & Glazing: Toledo Mirror & Glass, Division of VM Systems: $476,455.00.
Doors/Frames/Hardware (Supply Only): Tanner Supply Co.: $16,303.00.
Toilet Partitions: R.E. Leggette Company: $33,765.00.
Electrical & Low Voltage: Regent Electric, Inc.: $685,000.00.

ADDITIONAL ROOFING CONTRACTS

Douglas Road Elementary School: Royal West Roofing = $347,000.00
Jackman Road Elementary School: Manchester Roofing = $730,992.00
Bedford Junior High School: Bloom Roofing Systems = $378,704.00

Note on the cost of the Jackman Road roof: Electrical conduit for the school runs within the layers of the roofing materials. Working around these electrical components will require the roofing contractor to change their standard roofing practices to work more carefully to avoid damaging them and this is reflected in the bid submitted.

Updated: May 1, 2020

COMPLETED PROJECT!
The Smith Road Elementary School roof project punch list is complete and inspections are done! This project came in under budget!

WINTER BREAK WORK ON SELECT EXTERIOR DOOR REPLACEMENT/ACCESS CONTROL INSTALLATION PROJECT
Prep work for this project began over the December 2019/January 2020 Winter Break for the electrical and access control component installation part. Power outlets are being installed, wires pulled and hubs set.

We expect to get the doors delivered for installation in March.

The bulk of the work will be completed by May 1, 2020. We have a hard deadline of June 1st for completion because of Michigan State Police grant requirements which is paying for the access controls.

Once completed, all staff will be issued new IDs that will allow them access to the appropriate areas as needed. The new IDs will replace previously issued keys to exterior doors. All of the building's exterior doors will then be rekeyed.

TUNNEL INSPECTIONS
Monroe Heating & Plumbing will be doing inspection work of the plumbing tunnels under Bedford High School. They will be documenting the sanitary, sanitary vent, domestic cold, hot and hot water return systems and quantifying any locations of compromised piping (leaks, damage, deterioration, etc.).

AWAITING BIDS IN JANUARY
Summer 2020 roofing projects for Douglas Road Elementary School, Jackman Road Elementary School and Bedford Junior High are currently out for bid and due back January 28, 2020.

An electrical equipment prepurchase package is also out for bid and that is due back on January 21, 2020. The board will be presented with the bid information at the January COW meeting and vote to approve contract at the February regular BOE meeting. This equipment has a long lead time of 20+ weeks once ordered and will be used in Phase 1 projects over the summer.

Numerous other bid packages will also be out in January for Phase 1 work for this summer and will be due back by January 28th. This information will be presented at the February COW meeting with contracts awarded at the March board meeting. This will include all bond projects at Bedford High School and Jackman Elementary School, and the site work at Bedford Junior High School other than what was previously mentioned.

CONTRACTS AWARDED FOR ACCESS CONTROL PROJECT
This project involves replacing select exterior doors at each school building and the installation of an access control system on it. The work has been broken down into 3 projects that were awarded in separate contracts. Work will be completed by June 1, 2020.

Project No. 1: Door, Frame and Hardware Replacement
Contract awarded to EGD Glass and Door

Project No. 2: Access Control System Installation
Contract awarded to Security Designs

Project No. 3: Electrical Services
Contract awarded to GLIC Electrical

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FIRST PROJECT DONE!
The roof project at Smith Road Elementary School is done! The next roofing project will be the one at Douglas Road Elementary School.

NEXT UP:
SELECT EXTERIOR DOOR REPLACEMENT & ACCESS CONTROL INSTALLATION
This project is currently out for bid. It will involve replacing select exterior doors at each school building and the installation of an access control system on it. The funding for the door replacement will come from the bond and the access control system will be funded through a Safe Schools Michigan State Police Grant. Work on this project will be done during the 2019-20 school year and scheduled to minimize disruption to instruction primarily after school hours: evenings, weekends, and school breaks. Work will be completed by June 1, 2020.

Once completed, staff will be issued new IDs that will allow them access to the appropriate areas as needed. The new IDs will replace previously issued keys to exterior doors. All of the building's exterior doors will be rekeyed.

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PROJECT PHASING
Our Architectural and Engineering firm, IDS, has completed the initial building analysis and determined the scope of work for our bond projects. This was turned over to our Construction Manager, Rudolph Libbe, for cost analysis. Together, this information was used to set the phasing schedule of the bond work.

These professionals also took several additional variables into consideration for efficiency in project completion, maximization of our purchasing power, cost controls:

-- Critical need
-- Coordination with Michigan State Police Grant work and its related deadline requirement
-- Grouping of projects in order to successfully complete within a 12 week summer window to avoid disruption of instruction.
-- Lead time for product procurement and delivery of necessary materials
-- Ability to achieve consistency in bid packages and manufacturer specifications
-- Availability of skilled tradesmen vs. premium for labor overtime

SCHOOL PROJECT SCHEDULE:

SUMMER 2019
Roofing Project at Smith Road Elementary School

  • All Schools - Early Door Replacement Package
    (in conjunction with Michigan State Police Grant Work;
    Must be completed by June 2020)
  • High School - All Work
  • Junior High - Site Work
  • Douglas Road Elementary - Roof Work
  • Jackman Road Elementary - All Work
  • Junior High - All Architectural, Mechanical & Electrical, and Interior Work
  • Douglas Road Elementary - All Work (other than roofing)
  • Smith Road Elementary - All Work (other than roofing)
  • Monroe Road Elementary - All Work

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ADDITIONAL CONTRACTS AWARDED

Utilities Instrumentation Service (UIS) has been hired by the district to perform building electrical metering services. They will evaluate existing electrical capacity and identify areas requiring any upgrades to meet the needs of bond projects.

G2 Consulting Group has been hired by the district to perform soil borings to evaluate the general pavement and subsurface conditions at the proposed construction areas and make recommendations.

Kem-Tec & Associates was awarded the contract for surveying services.

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CONTRACTS AWARDED FOR BOND PROJECTS

The first contract was awarded to Wm. Molnar Roofing, Inc. for Smith Road Elementary School roof at the April 11, 2019 board meeting. This roof is the the oldest in the district, out of warranty, and experiencing leaks. The contract cost is for 86% of the amount estimated in the bond proposal. (More information about why SRE is included in bond projects.) Work will begin in late June after the school year is done and be completed in August.

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CONTRACTS AWARDED FOR PROFESSIONAL SERVICES

Intertek-PSI was selected as the Roofing Consultant at a special board meeting on January 31, 2019. They will be surveying all of our existing roofs, evaluating their condition, and recommending the repairs and/or replacements based upon their findings. They will oversee the projects being completed as part of the bond roof work.

Integrated Design Solutions, LLC (IDS) was selected to serve as the Architect/Engineering Design Firm for all other bond projects with the exception of the roofing work.

The Construction Manager (CM) contract was awarded to Rudolph Libbe.

Work is going to be divided into phases. Some roofing projects (We estimated that SRE will be the first done since it is out of warranty and has been having issues unless Intertek-PSI finds more urgent needs based on their inspection process) will be done in 2019 along with some security upgrades. Phase 1 work will take place in 2020 and Phase 2 work will happen in 2021. More details about what exactly will happen in Phase 1 vs. Phase 2 will be coming a bit later once IDS has a chance to fully evaluate the scope of work and coordinate with our Construction Manager team at Rudolph Libbe on how best to accomplish our goals but not interfere with our ability to educate. Building assessments have begun to inform the design and planning process. The most outwardly visible work will be happening during the summers, especially in 2020 and 2021 with lots of planning and logistical coordination in the meantime to make that happen. So it will look something like this with the roofing work represented in blue, Phase 1 in green and Phase 2 in purple:

Bond Timeline 2

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BONDS HAVE BEEN SOLD

Bonds have been sold! Contact you local investment broker if you would like to purchase some for your investment portfolio!

Funds from the bond sale are deposited in a separate account from our General Fund that is dedicated solely to bond work and will undergo separate auditing process from our district's operational funding.


PROJECTS BY SCHOOL BUILDING

BEDFORD HIGH SCHOOL
Total investment at Bedford High School: $12.8 million.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

* Replace Damaged Asphalt and Sidewalks
* Reconfigure Traffic Flow/Drop-Off Areas/Parking Lots for Safety
* Pave Student Parking Access Drive
* Air Condition All Classrooms & Upgrade Heating/Ventilation System
* Rest Room Upgrades
* New Windows & Doors
* Secure Entries at Main Office & Rear Entrance
* Security/Surveillance/Mass Notification Systems
* Generator for Life/Safety & IT Systems
* Food Service Equipment Replacement
* Replace Wooden Bleachers
* New Fire Alarm
* New Roof

BEDFORD JUNIOR HIGH SCHOOL
Total investment at Bedford Junior High School: $8.8 million.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

* Replace Damaged Asphalt and Sidewalks
* Reconfigure Traffic Flow/Drop-Off Areas/Parking Lots for Safety
* Fence & Gate Replacements

Phase 2 - Summer 2021:

* Add Air Conditioning & Upgrade Heating/Ventilation System
* Rest Room & Locker Room Upgrades
* New Windows & Doors
* Secure Entry
* Security/Surveillance/Mass Notification Systems
* New Fire Alarm
* New Roof
* New Gym Floor & Bleachers
* New Lockers
* New PA/Clock System

DOUGLAS ROAD ELEMENTARY SCHOOL
Total investment at Douglas Road Elementary School: $4.1 million.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

* New Roof

Phase 2 - Summer 2021:

* Replace Damaged Asphalt and Sidewalks
* Reconfigure Drop-Off Area
* Replace Broken Storm Lines
* Add Air Conditioning & Upgrade Heating/Ventilation System
* Rest Room Upgrades
* Security/Surveillance/Mass Notification Systems
* New Fire Alarm
* New Windows & Doors

JACKMAN ROAD ELEMENTARY SCHOOL
Total investment at Jackman Road Elementary School: $4.5 million.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

* Add Air Conditioning & Upgrade Heating/Ventilation System
* Replace Damaged Asphalt and Sidewalks
* Restore Drop-Off Loop
* Rest Room Upgrades
* New Windows & Doors
* Security/Surveillance/Mass Notification Systems
* New Fire Alarm
* Replace Sanitary Line
* New Roof
* New Lighting

MONROE ROAD ELEMENTARY SCHOOL
Total investment at Monroe Road Elementary School: $900,000.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 2 - Summer 2021:

* Replace Damaged Asphalt and Sidewalks
* Reconfigure Parent Drop-Off Loop
* Security/Surveillance/Mass Notification Systems
* HVAC Upgrades
* New Carpet

SMITH ROAD ELEMENTARY SCHOOL
Total investment at Smith Road Elementary School: $3.3 million

Summer 2019:

* New Roof
-- Contract awarded to Wm. Molnar Roofing, Inc. at 86% of estimated cost.
-- Completed in August 2019.

2019-2020 School Year:

* Access Control and Select Exterior Door Replacements

Phase 2 - Summer 2021:

* Replace Damaged Asphalt and Sidewalks
* Replace One Boiler
* Add Air Conditioning & Upgrade Heating/Ventilation System
* Security/Surveillance/Mass Notification Systems
* Rest Room Upgrades
* New PA/Clock System

* Some may ask why, as a "closed" school, Smith Road Elementary is listed here? SRE is a district facility that is actively being used. It houses the Great Start Readiness Program (GSRP), Head Start, ECSE, and the BridgePoint Church has been using a portion of the building for their preschool since their church was destroyed by fire. Our Technology Department is headquartered there and many students in our K-12 Robotics programs use space in the building. Some Community Education programs are also held at SRE. The district had reviewed options for the reopening of Smith Road Elementary as a school for the 2019-2020 school year. While the decision was ultimately made not to proceed with that plan at this time, it is possible that the district may need to reopen the facility for instructional classroom use in the future if enrollment increases.


Bond Timeline

-- Bond passed on November 6, 2018.

-- Board of Education approved resolution authorizing the issuance of the bonds at the December 6, 2018 board meeting. They also approved a bond reimbursement resolution which would allow the District's General Fund to be compensated from bond sale proceeds for any project included in the voter approved bond that may need to be completed prior to the bond sale and deposit of those proceeds in the bank. All monies generated from the sale of the bonds are segregated and kept separate from District's General Fund. There will be separate bank accounts and a separate audit process for all transactions related to the bond.

-- In late January, the bonds will be priced.

-- At the end of February, the bonds will be sold and proceeds will be deposited for use.

In the meantime, the planning and design work necessary for the projects will begin.

The project scheduling will be based on the individual project variables and not solely by building. The advantage of the using bond funding for capital improvements, instead of a sinking fund, is that the entire project amount is available to use at the beginning. Work can begin at each school as appropriate for that building. If a sinking fund approach to financing were to be used for capital projects, funding would be available only in increments over time and that would require us to decide what project gets done at which building with the first payment, and then the second payment, and so on, until it is completed. Using bond financing, work can be going on simultaneously at all buildings; no school would have to wait several years for their turn.

The project schedule will depend on a few factors. One may be the complexity of the project. A rather straight-forward roof replacement project could begin relatively quickly once the bid process is complete. Another factor could be the need to complete one thing before starting on another. For example, the addition of air conditioning with the replacement of the heating/ventilation systems could be dependent on the electrical system work being completed first. A third factor could be the need for design approvals. A safe entry project requiring state approval adds time to the process while the plans are pending before the project can be bid out. One factor that we will be keeping in consideration throughout the process is the potential impact on instructional needs of the schools and we will seek to minimize disruption to the classroom environment and school functions. Some work will be scheduled over breaks to minimize that impact.

All of these decisions will be made by the superintendent and the school board in coordination with the professionals in their respective fields to ensure a realistic, logical, and efficient progression of projects. You will notice that the time line graphic first shared here will become much more detailed as this process unfolds and the timeline expands to include all of the multiphase projects over the next couple of years.


KEY AREAS OF INVESTMENT

Investment by Project Type

  • Provide or upgrade air conditioning to instructional facilities
  • Plumbing upgrades/replacements
  • LED lighting replacements at elementary buildings
  • Replace and/or repave deteriorated parking lots
  • Improve traffic flow and safety at High School/Junior High School campus
  • Replace damaged concrete sidewalks
  • Roof replacements
  • Upgrade restrooms facilities
  • Replace interior doors and hardware
  • Replace gym floor at Junior High
  • Replace corridor and gym lockers at Junior High
  • Replace gym bleachers at Junior High and High School to include handrails and safety features
  • Replace original/older food service equipment at High School
  • Install secure entrances at Junior High and High School
  • Replace aging exterior doors and locks
  • Access control/security/surveillance systems
  • Window replacement for security and emergency egress
  • Fire alarm/PA system upgrades to enhance emergency alert coverage
  • Install new exterior and parking lot lighting

ALLOCATION OF BOND RESOURCES BY SCHOOL BUILDING

Investment by Building

BEDFORD HIGH SCHOOL - 37.0%<

Year Built: 1964/Addition: 2000
Age: 54/18 Years
244,000 sq. ft.

BEDFORD JUNIOR HIGH SCHOOL - 25.7%

Year Built: 1969
Age: 49 Years
115,329 sq. ft.

JACKMAN ROAD ELEMENTARY - 13.1%

Year Built: 1961
Age: 57 Years
58,412 sq. ft.

DOUGLAS ROAD ELEMENTARY - 11.7%

Year Built: 1959
Age: 59 Years
55,073 sq. ft.

BPS Building Ages

SMITH ROAD ELEMENTARY - 9.6%

Year Built: 1969
Age: 49 Years
59,000 sq. ft.

MONROE ROAD ELEMENTARY - 2.5%

Year Built: 2001
Age: 17 Years
75,000 sq. ft.


USE OUR TAX CALCULATOR TO DETERMINE THE COST FOR YOUR HOUSEHOLD

Use the Tax Calculator link in the "More Info" Column on the left to determine the costs for YOUR household. It will show you what you are already paying in property taxes and then show you what your estimated tax bill would be if the bond passes. Your resulting changes will be shown as annual, monthly, and daily amounts.

You will be asked 5 pieces of information to complete YOUR calculation:

1) Your Annual Household Income
2) Your Taxable Value (Approximately 50% Home Market Value)
3) Are you a Senior or Disabled?
4) Is your property Homestead or Non-Homestead?
5) Which township is your property located in? (Bedford, Erie, or Whiteford Township)

HOW TO FIND THE ACTUAL TAXABLE VALUE OF YOUR HOME:
You can use this Check Property Information link (from the Bedford Township's "I want to" tab and choosing the "Check Property Information" and then selecting "Assessing Search" option) and
enter your address in the search bar.

WHAT IS THE DIFFERENCE BETWEEN HOMESTEAD AND NON-HOMESTEAD?
Your property is homestead if it is your permanent home. Cottages, second homes, property you own and rent/lease to others, and college dormitories do not qualify as a homestead.

WHY DOES IT ASK FOR MY INCOME?
Households that pay homestead property taxes greater than 3.2% of their annual income may also be eligible for the State of Michigan's Homestead Property Tax Credit and your costs may be offset by that credit. Eligible households may deduct up to 60% (for senior citizens, that can be up to 100%) of the millage increase cost up to a $1,500 Homestead Tax Credit limit. If applicable, the tax calculator will then apply the appropriate credit for you and show you the result. A 100% credit would mean that your taxes would NOT increase at all because you would be credited for the entire millage amount that would otherwise apply to you. (To apply for the credit, you have to fill out form MI-1040CR and file with your taxes.)

For example, Household Resources of:

$51,000 and less = 100.00% credit
$51,001 = 90.00% credit
$52,001 = 80.00% credit
$53,001 = 70.00% credit
$54,001 = 60.00% credit
$55,001 = 50.00% credit
$56,001 = 40.00% credit
$57,001 = 30.00% credit
$58,001 = 20.00% credit
$59,001 = 10.00% credit
$60,001 and over are no longer are eligible for credit.

Senior Household Resources of:

$21,000 and less = 100% credit
$21,001 = 96% credit
$22,001 = 92% credit
$23,001 = 88% credit
$24,001 = 84% credit
$25,001 = 80% credit
$26,001 = 76% credit
$27,001 = 72% credit
$28,001 = 68% credit
$29,001 = 64% credit
$30,001 and over = 60% credit

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