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BEDFORD PUBLIC SCHOOLS BOND PROGRESS


FOCUS ON PRESERVING OUR SCHOOLS AND
PROTECTING OUR STUDENTS

THIS BOND PROPOSAL WILL ADDRESS:
    • Essential needs for the district, its students, and its faculty
    • Critically needed repairs and restoration of aging facilities
    • Safety and security of our buildings

OUR STUDENTS AND FACULTY ARE OUR TOP PRIORITY.
Many bond updates will focus on safety & security upgrades.

OUR FACILITIES AVERAGE MORE THAN 50 YEARS OLD.
Critical upgrades and maintenance will improve efficiency and avoid costly repairs and continued patchwork. Improved mechanical systems will increase operational reliability and efficiency. This investment aims to preserve our existing school buildings for current and future students.

KEEPS THE FOCUS ON LEARNING.
Investing in our schools will allow more of our General Fund budget to be allocated to classroom learning vs. unexpected repairs and replacement of failing equipment.


REFERENCE ELECTION INFORMATION

2018 School Bond progress header; preserve our schools, protect our students, BPS logo

BASIC BOND FACTS

PASSED: November 6, 2018
AMOUNT: $35,340,000
MILLAGE AMOUNT REQUESTED: 1.99 mills
DURATION: 20 years


CURRENT UPDATES

Updated: June 28, 2019

PROJECT PHASING
Our Architectural and Engineering firm, IDS, has completed the initial building analysis and determined the scope of work for our bond projects. This was turned over to the our Construction Manager, Rudolph Libbe, for cost analysis. Together, this information was used to set the phasing schedule of the bond work.

These professionals also took several additional variables into consideration for efficiency in project completion, maximization of our purchasing power, cost controls:

-- Critical need
-- Coordination with Michigan State Police Grant work and its related deadline requirement
-- Grouping of projects in order to successfully complete within a 12 week summer window to avoid disruption of instruction.
-- Lead time for product procurement and delivery of necessary materials
-- Ability to achieve consistency in bid packages and manufacturer specifications
-- Availability of skilled tradesmen vs. premium for labor overtime

SCHOOL PROJECT SCHEDULE:

     SUMMER 2019
     Roofing Project at Smith Road Elementary School

     2019 - 2020 SCHOOL YEAR
     • All Schools – Early Door Replacement Package
      (in conjunction with Michigan State Police Grant Work;
      Must be completed by June 2020)

     PHASE 1: SUMMER 2020
     • High School – All Work
     • Junior High – Site Work
     • Jackman Road Elementary – All Work

     PHASE 2: SUMMER 2021
     • Junior High – All Architectural, Mechanical & Electrical, and Interior Work
     • Douglas Road Elementary – All Work
     • Smith Road Elementary – All Work (other than roofing)
     • Monroe Road Elementary – All Work

ADDITIONAL CONTRACTS AWARDED

Utilities Instrumentation Service (UIS) has been hired by the district to perform building electrical metering services. They will evaluate existing electrical capacity and identify areas requiring any upgrades to meet the needs of bond projects.

G2 Consulting Group has been hired by the district to perform soil borings to evaluate the general pavement and subsurface conditions at the proposed construction areas and make recommendations.

Kem-Tec & Associates was awarded the contract for surveying services.

CONTRACTS AWARDED FOR BOND PROJECTS

The first contract was awarded to Wm. Molnar Roofing, Inc. for Smith Road Elementary School roof at the April 11, 2019 board meeting. This roof is the the oldest in the district, out of warranty, and experiencing leaks. The contract cost is for 86% of the amount estimated in the bond proposal. (More information about why SRE is included in bond projects.) Work will begin in late June after the school year is done and be completed in August.

CONTRACTS AWARDED FOR PROFESSIONAL SERVICES

Intertek-PSI was selected as the Roofing Consultant at a special board meeting on January 31, 2019. They will be surveying all of our existing roofs, evaluating their condition, and recommending the repairs and/or replacements based upon their findings. They will oversee the projects being completed as part of the bond roof work.

Integrated Design Solutions, LLC (IDS) was selected to serve as the Architect/Engineering Design Firm for all other bond projects with the exception of the roofing work.

The Construction Manager (CM) contract was awarded to Rudolph Libbe.

Work is going to be divided into phases. Some roofing projects (We estimated that SRE will be the first done since it is out of warranty and has been having issues unless Intertek-PSI finds more urgent needs based on their inspection process) will be done in 2019 along with some security upgrades. Phase 1 work will take place in 2020 and Phase 2 work will happen in 2021. More details about what exactly will happen in Phase 1 vs. Phase 2 will be coming a bit later once IDS has a chance to fully evaluate the scope of work and coordinate with our Construction Manager team at Rudolph Libbe on how best to accomplish our goals but not interfere with our ability to educate. Building assessments have begun to inform the design and planning process. The most outwardly visible work will be happening during the summers, especially in 2020 and 2021 with lots of planning and logistical coordination in the meantime to make that happen. So it will look something like this with the roofing work represented in blue, Phase 1 in green and Phase 2 in purple:

Bond Timeline thumbnail image

BONDS HAVE BEEN SOLD

Bonds have been sold! Contact you local investment broker if you would like to purchase some for your investment portfolio!

Funds from the bond sale are deposited in a separate account from our General Fund that is dedicated solely to bond work and will undergo separate auditing process from our district's operational funding.


PROJECTS BY SCHOOL BUILDING

BEDFORD HIGH SCHOOL
Total investment at Bedford High School: $12.8 million.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

     * Replace Damaged Asphalt and Sidewalks
     * Reconfigure Traffic Flow/Drop-Off Areas/Parking Lots for Safety
     * Pave Student Parking Access Drive
     * Air Condition All Classrooms & Upgrade Heating/Ventilation System
     * Rest Room Upgrades
     * New Windows & Doors
     * Secure Entries at Main Office & Rear Entrance
     * Security/Surveillance/Mass Notification Systems
     * Generator for Life/Safety & IT Systems
     * Food Service Equipment Replacement
     * Replace Wooden Bleachers
     * New Fire Alarm
     * New Roof

BEDFORD JUNIOR HIGH SCHOOL
Total investment at Bedford Junior High School: $8.8 million.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

     * Replace Damaged Asphalt and Sidewalks
     * Reconfigure Traffic Flow/Drop-Off Areas/Parking Lots for Safety
     * Fence & Gate Replacements

Phase 2 - Summer 2021:

     * Add Air Conditioning & Upgrade Heating/Ventilation System
     * Rest Room & Locker Room Upgrades
     * New Windows & Doors
     * Secure Entry
     * Security/Surveillance/Mass Notification Systems
     * New Fire Alarm
     * New Roof
     * New Gym Floor & Bleachers
     * New Lockers
     * New PA/Clock System

DOUGLAS ROAD ELEMENTARY SCHOOL
Total investment at Douglas Road Elementary School: $4.1 million.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 2 - Summer 2021:

     * Replace Damaged Asphalt and Sidewalks
     * Reconfigure Drop-Off Area
     * Replace Broken Storm Lines
     * Add Air Conditioning & Upgrade Heating/Ventilation System
     * Rest Room Upgrades
     * Security/Surveillance/Mass Notification Systems
     * New Fire Alarm
     * New Windows & Doors
     * New Roof

JACKMAN ROAD ELEMENTARY SCHOOL
Total investment at Jackman Road Elementary School: $4.5 million.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 1 - Summer 2020:

     * Add Air Conditioning & Upgrade Heating/Ventilation System
     * Replace Damaged Asphalt and Sidewalks
     * Restore Drop-Off Loop
     * Rest Room Upgrades
     * New Windows & Doors
     * Security/Surveillance/Mass Notification Systems
     * New Fire Alarm
     * Replace Sanitary Line
     * New Roof
     * New Lighting

MONROE ROAD ELEMENTARY SCHOOL
Total investment at Monroe Road Elementary School: $900,000.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 2 - Summer 2021:

     * Replace Damaged Asphalt and Sidewalks
     * Reconfigure Parent Drop-Off Loop
     * Security/Surveillance/Mass Notification Systems
     * HVAC Upgrades
     * New Carpet

SMITH ROAD ELEMENTARY SCHOOL
Total investment at Smith Road Elementary School: $3.3 million

Summer 2019:

     * New Roof
           -- Contract awarded to Wm. Molnar Roofing, Inc. at 86% of estimated cost.
           -- Work has begun and will be completed in August.

2019-2020 School Year:

     * Access Control and Select Exterior Door Replacements

Phase 2 - Summer 2021:

     * Replace Damaged Asphalt and Sidewalks
     * Replace One Boiler
     * Add Air Conditioning & Upgrade Heating/Ventilation System
     * Security/Surveillance/Mass Notification Systems
     * Rest Room Upgrades
     * New PA/Clock System

* Some may ask why, as a "closed" school, Smith Road Elementary is listed here? SRE is a district facility that is actively being used. It houses the Great Start Readiness Program (GSRP), Head Start, ECSE, and the BridgePoint Church has been using a portion of the building for their preschool since their church was destroyed by fire. Our Technology Department is headquartered there and many students in our K-12 Robotics programs use space in the building. Some Community Education programs are also held at SRE. The district had reviewed options for the reopening of Smith Road Elementary as a school for the 2019-2020 school year. While the decision was ultimately made not to proceed with that plan at this time, it is possible that the district may need to reopen the facility for instructional classroom use in the future if enrollment increases.


Bedford School Bond Proposal Initial Steps: Bond passes, sell bonds, design & planning work begins; bond sales complete, projects funded, multiphase plan rolled out Feb 2019; Phase 1 work begins Spring 2019

-- Bond passed on November 6, 2018.

-- Board of Education approved resolution authorizing the issuance of the bonds at the December 6, 2018 board meeting. They also approved a bond reimbursement resolution which would allow the District's General Fund to be compensated from bond sale proceeds for any project included in the voter approved bond that may need to be completed prior to the bond sale and deposit of those proceeds in the bank. All monies generated from the sale of the bonds are segregated and kept separate from District's General Fund. There will be separate bank accounts and a separate audit process for all transactions related to the bond.

-- In late January, the bonds will be priced.

-- At the end of February, the bonds will be sold and proceeds will be deposited for use.

In the meantime, the planning and design work necessary for the projects will begin.

The project scheduling will be based on the individual project variables and not solely by building. The advantage of the using bond funding for capital improvements, instead of a sinking fund, is that the entire project amount is available to use at the beginning. Work can begin at each school as appropriate for that building. If a sinking fund approach to financing were to be used for capital projects, funding would be available only in increments over time and that would require us to decide what project gets done at which building with the first payment, and then the second payment, and so on, until it is completed. Using bond financing, work can be going on simultaneously at all buildings; no school would have to wait several years for their turn.

The project schedule will depend on a few factors. One may be the complexity of the project. A rather straight-forward roof replacement project could begin relatively quickly once the bid process is complete. Another factor could be the need to complete one thing before starting on another. For example, the addition of air conditioning with the replacement of the heating/ventilation systems could be dependent on the electrical system work being completed first. A third factor could be the need for design approvals. A safe entry project requiring state approval adds time to the process while the plans are pending before the project can be bid out. One factor that we will be keeping in consideration throughout the process is the potential impact on instructional needs of the schools and we will seek to minimize disruption to the classroom environment and school functions. Some work will be scheduled over breaks to minimize that impact.

All of these decisions will be made by the superintendent and the school board in coordination with the professionals in their respective fields to ensure a realistic, logical, and efficient progression of projects. You will notice that the time line graphic first shared here will become much more detailed as this process unfolds and the timeline expands to include all of the multiphase projects over the next couple of years.


KEY AREAS OF INVESTMENT

dollar bill graphic sectioned into Mechanical & Electrical Systems (44%), Exterior Projects (26%), Interior Projects (17%), and Safety & Security (12%)

MECHANICAL & ELECTRICAL SYSTEMS
• Provide or upgrade air conditioning to instructional facilities
• Plumbing upgrades/replacements
• LED lighting replacements at elementary buildings

EXTERIOR MAINTENANCE
• Replace and/or repave deteriorated parking lots
• Improve traffic flow and safety at High School/Junior High School campus
• Replace damaged concrete sidewalks
• Roof replacements

INTERIOR MAINTENANCE
• Upgrade restrooms facilities
• Replace interior doors and hardware
• Replace gym floor at Junior High
• Replace corridor and gym lockers at Junior High
• Replace gym bleachers at Junior High and High School to include handrails and safety features
• Replace original/older food service equipment at High School

SAFETY & SECURITY
• Install secure entrances at Junior High and High School
• Replace aging exterior doors and locks
• Access control/security/surveillance systems
• Window replacement for security and emergency egress
• Fire alarm/PA system upgrades to enhance emergency alert coverage
• Install new exterior and parking lot lighting


ALLOCATION OF BOND RESOURCES BY SCHOOL BUILDING

Pie chart with investment by building: Bedford High School (37.0%); Bedford Junior High School (25.7%); Jackman Road Elementary (13.1%); Douglas Road Elementary (11.7%); Smith Road Elementary (9.6%); and Monroe Road Elementary (2.5%)BEDFORD HIGH SCHOOL — 37.0%
      Year Built: 1964/Addition: 2000
      Age: 54/18 Years
      244,000 sq. ft.

BEDFORD JUNIOR HIGH SCHOOL — 25.7%
      Year Built: 1969
      Age: 49 Years
      115,329 sq. ft.

JACKMAN ROAD ELEMENTARY — 13.1%
      Year Built: 1961
      Age: 57 Years
      58,412 sq. ft.

DOUGLAS ROAD ELEMENTARY — 11.7%
      Year Built: 1959
      Age: 59 Years
      55,073 sq. ft.

Bar chart with BPS buildings ages: DRE: 59; JRE: 57; BHS: 54/18; BJHS: 49; SRE: 49; MRE: 18SMITH ROAD ELEMENTARY — 9.6%
      Year Built: 1969
      Age: 49 Years
      59,000 sq. ft.

MONROE ROAD ELEMENTARY — 2.5%
      Year Built: 2001
      Age: 17 Years
      75,000 sq. ft.

 


USE OUR TAX CALCULATOR TO DETERMINE THE COST FOR YOUR HOUSEHOLD

Use the Tax Calculator link in the "More Info" Column on the left to determine the costs for YOUR household. It will show you what you are already paying in property taxes and then show you what your estimated tax bill would be if the bond passes. Your resulting changes will be shown as annual, monthly, and daily amounts.

You will be asked 5 pieces of information to complete YOUR calculation:

1) Your Annual Household Income
2) Your Taxable Value (Approximately 50% Home Market Value)
3) Are you a Senior or Disabled?
4) Is your property Homestead or Non-Homestead?
5) Which township is your property located in? (Bedford, Erie, or Whiteford Township)

HOW TO FIND THE ACTUAL TAXABLE VALUE OF YOUR HOME:
You can use this Check Property Information link (from the Bedford Township's "I want to" tab and choosing the "Check Property Information" and then selecting "Assessing Search" option) and
enter your address in the search bar.

WHAT IS THE DIFFERENCE BETWEEN HOMESTEAD AND NON-HOMESTEAD?
Your property is homestead if it is your permanent home. Cottages, second homes, property you own and rent/lease to others, and college dormitories do not qualify as a homestead.

WHY DOES IT ASK FOR MY INCOME?
Households that pay homestead property taxes greater than 3.2% of their annual income may also be eligible for the State of Michigan's Homestead Property Tax Credit and your costs may be offset by that credit. Eligible households may deduct up to 60% (for senior citizens, that can be up to 100%) of the millage increase cost up to a $1,500 Homestead Tax Credit limit. If applicable, the tax calculator will then apply the appropriate credit for you and show you the result. A 100% credit would mean that your taxes would NOT increase at all because you would be credited for the entire millage amount that would otherwise apply to you. (To apply for the credit, you have to fill out form MI-1040CR and file with your taxes.)

For example, Household Resources of:
     $51,000 and less = 100.00% credit
     $51,001 = 90.00% credit
     $52,001 = 80.00% credit
     $53,001 = 70.00% credit
     $54,001 = 60.00% credit
     $55,001 = 50.00% credit
     $56,001 = 40.00% credit
     $57,001 = 30.00% credit
     $58,001 = 20.00% credit
     $59,001 = 10.00% credit
     $60,001 and over are no longer are eligible for credit.

Senior Household Resources of:
     $21,000 and less = 100% credit
     $21,001 = 96% credit
     $22,001 = 92% credit
     $23,001 = 88% credit
     $24,001 = 84% credit
     $25,001 = 80% credit
     $26,001 = 76% credit
     $27,001 = 72% credit
     $28,001 = 68% credit
     $29,001 = 64% credit
     $30,001 and over = 60% credit


HAVE A QUESTION?

Please email it to askbps@mybedford.us!